REQUISITION NUMBER:

COURT OF APPEALS OF GEORGIA

SPECIAL TERMS AND CONDITIONS

Special terms and conditions are attached hereto incorporated herein by reference as Exhibit C.

Exhibit C:	Court of Appeals of Georgia Microfilm Contract Specifications for DATEK , Limited.

VOLUME AND RECORD DESCRIPTION

The estimated volume of records is one million documents. The information to be microfilmed is the file folder contents, which contain documents generated in the Court of Appeals of Georgia for direct appeals in docket years .

ATTORNEYS ROLL BOOKS

The estimated volume include two bound books (about 200 doubled sided pages), two binders that can be disassembled (about 200 double sided pages each) and three binders that can be disassembled (about 150 pages each). In order to accomplish microfilming, two pages must be filmed simultaneously.

FILM APPLICATION SPECIFICATIONS AND REQUIREMENTS

Documents are to be filmed by Vendor at Vendor's premises at 24x reduction. Film type used must be two silver halide emulsion on a polyester base, and three diazo duplicate rolls on open spools required for each Direct Appeal docket year. Microfilm produced must conform to the Micrographic Standards as approved by the State Records Committee and as published by the Georgia Department of Archives and History which include: film density .9 to 1.2, and residual less than 1.4 micrograms/CM of sodium thiosulphate.

The Court will remove duplicious material from the file folders. The Vendor shall remove all paper clips and staples. The Vendor will microfilm the case record as is, no document preparation is required. The Vendor will begin each roll of film with a series title page and resolution target and end each roll with a certificate of authenticity. The Vendor will prepare an index label for each roll of film produced, which consists of the beginning and ending case numbers, roll number and date of filming each roll.

The Vendor will provide a miscellaneous roll to fill in any files which are missing at the time of microfilming.

VENDOR INSPECTION, TESTING AND VERIFICATION RESPONSIBILITY

The Vendor will inspect all microfilm images produced to insure image legibility, readability, integrity and image count correctness. Microfilm images must contain all of the recorded information shown on the original document, free of obstructions, shadows or glare which impair the legibility of the document. All film to be inspected and tested in accordance with the quality standards specified in the Micrographic Standards as approved the State Record Committee as published by the Georgia Department of Archives and History. The Vendor will re-microfilm any film rolls which are not legible or do not meet quality standards at no additional costs to the Court. The Vendor will verify, in writing to the Court, that all inspections and testing have been accomplished and that film provided meets all expectations outlined in these specifications.