Court of Appeals

Clerk's Office Staff Meeting ReCap

Wednesday, December 3, 1997 8:00 a.m.

Those present were:

Bill Martin

Gail Arceneaux

John Daniel

Juanita Daniell

Lola Diamond

Pam Norwood

Lorraine Sapp

Mary Jo Stephens

Marti Terry

Bud Tirey

Debbie Wellborn

From the Clerk's Notes

[1]	Bill asked that anyone who does a receipt make sure to remember to put the legible case number on it. If it is an application, write out the style of the application. Case number is needed so that John is able to file the receipt.

[2]	The memorandum referring to parking under the building will be posted on the bulletin board. When the temperatures fall below 35 degrees, the roll up door will be closed the majority of the day to prevent sprinkler heads from freezing. Roll up doors will be open from 7:00 a.m. - 8:00 a.m. and 4:00 p.m. - 5:00 p.m. Before and after those times, you will need to use your card key for access. Washington Street entrance will remain open all the time.

[3]	Dianne Joy's invitation to the whole Court Christmas party luncheon. To be held in the Fireplace Room on Wednesday, December 17, 1997. The cost is $16.75 per person. Menu unknown. As a Christmas present to staff personnel interested in attending, Bill will pay $12.00 if you want to go. Give Lola your name by Friday, December 5, 1997 so that adequate time is given for Bill to pay the cost to Dianne.

[4]	The clerk's office, Bud and central staff have decided to help a needy family this year in lieu of an office party. Gail assured that the list of the needy families will be coming. Bill stressed the importance that contributions are strictly voluntary and if someone chose not to participate no one would have a problem with it.

[5]	Bill commented that he really appreciated everyone's hard work and getting along which he feels the clerk's office is the best in the country. Also, he feels we should not get him anything for Christmas.

[6]	There are still 25 cases remaining on the Distress List. A couple of the cases will go out this morning. There are a bunch of whole court cases.

[7]	Mailing out correspondence. Mail being returned to attorneys do not get Court of Appeal postage. Items placed in John's mail out box should contain our return address and be receiving postage. Correspondence to be mailed back to an attorney will contain the law firm's return address. If you have correspondence to be mailed back with no pre-affixed postage, give the attorney a call. Do not put anything in John's mail out box that we are returning to an attorney. John spoke with the Post Office and they will accept mail stamped "Return Postage Guaranteed". This type of mail needs to be put in the box on the right.

Around the Table.......

John commented that he will be providing musical entertainment whereby playing the piano at the Christmas party. Unfortunately his singing sensation, Lorraine, will not be able to accompany him.

Lorraine relayed the message that Dana, her mother and sister would like to be included in the donating for the needy with the clerk's office.

Bud requested that a four digit year be used for all published Court material. The four digit year will be on all notices, summary pages or anything off the docketing system. WordPerfect generated correspondence such as orders, should contain the four digit year. Be careful of output on the docketing system because changes can cause problems. All published documents should contain the month/day/full year.

Marti apologized for being late.

Debbie commented on the changes occurring with central staff over the last two weeks. Robin Hutchinson will be replacing Mary Hines . Robin started on Monday. She worked for the Council of Superior Court Judges prior to coming here. Mary will become a floating staff attorney. She also noted that Tom Rawlings has taken Lana Wender 's place in Judge Pope's office. Hearsay has it that Tom Rawlings will be moving to Columbus in the Spring 1998.

Bill thanked Bud for the list of 1997 Alcovy Circuit cases. He is searching for the case where the pedestrian was struck by a car and a motorist stopped to render aid when a second car ran over the pedestrian. He asked that if anybody came across that case to let him know. Sheila suggested that the clerk's office in that county be contacted because they should remember the case. Debbie added that central staff will also be looking out for that case.

Wrap Up...........

The meeting adjourned at 8:25 a.m.