Step by Step Procedure

for the

Transfer of Microfilm to State Archives

(1)	Authorization for Microfilm Transfer & Receipt form must be completed after microfilm is

organized in the boxes. Our agency code is 0432. The representative for the transfer of	records to the Archives is Gail Arceneaux . Gail must sign/initial the form before mailing. We	use the 16mm rolls. Complete the form and forward to the State Archives at the following	address:

Office of the Secretary of State

Department of Archives & History

330 Capitol Avenue, S.E.

Atlanta, Georgia 30334

(2)	It is very important that you maintain information concerning the total number of boxes being shipped. You will be questioned a number of times when calling to inquire about the transfer.

(2)	Keep the following information about the shipment readily available:

Transmittal date of the form:

Total number of boxes:

Accession Number:

Archives Contact:	Andy Taylor (404) 657-3848

Murphy Avenue Contact:	Debra Robinson (404) 756-4860

Initial Contact:	Willene Ingram (404) 651-6871

Inquiry dates:

(3)	After the labels and a copy/original of the Authorization for Microfilm Transfer and Receipt are returned, label the boxes appropriately. [Examples attached] The box number and accession number will need to be hand printed on the right side of each box in black marker as per the diagram on the example.

(4)	The boxes can be transferred to the Archives on Monday, Wednesday or Friday ONLY.